Code of Ethics and Conduct

Mission Statement

Dedicated to education in Operations Management by advancing productivity, innovation and the competitive success of both individuals and organizations

Values

As volunteers and board members, we are committed to serving the members and students, not using our authority of office for personal benefit, and operating within the expectations of a business person in a professional association.

The following values are the foundation of our Code of Ethics:

  • Honesty and Integrity
  • Professionalism
  • Responsible Management
  • Serving the Public Interest
  • Conformity of Laws
  • Responsibility for Learning

As board members, we pledge to accept this code as a minimum guideline for ethical conduct.

Code of Ethics

  • Follow proper business practices; faithfully abide to the by-laws, policies and APICS Code of Ethics while conforming to the laws of the country.
  • Maintain honesty and integrity while exercising reasonable care, good faith and due diligence in all of our organizational affairs.
  • Fully disclose, at the earliest opportunity, information that may result in a perceived, potential or actual conflict of interest.
  • Fully disclose, at the earliest opportunity, information of fact that would have significance in board decision-making.
  • Remain accountable for prudent fiscal management to association members, the board, and non-profit sector, and where applicable, to government and funding bodies. Decision making regarding the best allocation of resources will be based on benefiting the greatest majority.
  • Maintain a professional level of courtesy, respect, and objectivity in all APICS activities.
  • Strive to uphold those practices and assist other APICS members of the board in upholding the highest standards of conduct.
  • Ensure the rights of all association members to appropriate and affect services without discrimination according to Canadian Legislation.
  • Promote collaboration, cooperation, and partnership. Create a learning environment and give value to students, members and associates by sharing our current knowledge, contributing to their future success.

 

Conflict of Interest

  • A conflict of interest may be actual, perceived, or potential.
  • Members of the board shall declare a conflict of interest in matters that they, members of their families, or business entities in which they may have an interest, stand to benefit either directly or indirectly by decisions of the board. The majority of the board of directors shall decide on the member's participation in further discussions by vote, excluding that member.
  • A member shall exclude him- or herself from decision-making in which:
  • A conflict of interest is likely to result;
  • The member's ability to carry out his or her duties and responsibilities as a member of the board may be jeopardized;
  • The board member, his or her relatives, or a business entity in which the member may have an interest, may gain or benefit either directly or indirectly as a result of actions that may be taken by the board in response to advise that the board member provides to the board.
  • A member shall not accept favours or economic benefits from any individuals, organizations, or entities known to be seeking business contracts with the association.
  • A member shall respect the confidentiality of sensitive information known due to service on the board.

 

Whistleblower Policy

Reporting Responsibility

It is the responsibility of all directors, and members to comply with the Code and to report violations or suspected violations in accordance with this Whistleblower Policy.

No Retaliation

No director, representative or member who in good faith reports a violation of the Code shall suffer harassment, retaliation or adverse employment consequence. A member who retaliates against someone who has reported a violation in good faith is subject to discipline up to and including termination of membership. This Whistleblower Policy is intended to encourage and enable members and others to raise serious concerns within the Chapter prior to seeking resolution outside the Chapter.

Reporting Violations

The Code addresses the chapter's open door policy and suggests that members share their questions, concerns, suggestions or complaints with an appropriate Chapter board member who can address them properly. Note: That board member shall notify the Chapter President or other Executive Member of the reported violation. However, if you are not satisfied with that board member's response, you are encouraged to speak with the Chapter President who has specific and exclusive responsibility to investigate all reported violations.

Acting in Good Faith

Anyone filing a complaint concerning a violation or suspected violation of the Code must be acting in good faith and reasonable grounds for believing the information disclosed indicates a violation of the Code. Any allegations that prove not to be substantiated and which prove to have been made maliciously or knowingly to be false will be viewed as a cause for possible revoking of membership privileges.

Confidentiality

Violations or suspected violations may be submitted on a confidential basis by the complainant or may be submitted anonymously. Reports of violations or suspected violations will be kept confidential to the extent possible, consistent with the need to conduct an adequate investigation.

Handling of Reported Violations

All reports will be promptly investigated and appropriate corrective action will be taken if warranted by the investigation. The Chapter President shall notify the complainant and acknowledge receipt of the reported violation or suspected violation after the next scheduled board of directors meeting.